On-Campus Dining at Aquinas College

Thank you for choosing Aquinas College for your special event. We realize every event is an important one. We take pride in the fact that our professional catering services are innovative, creative and accommodating. We offer exceptional catering selections and service with customized menus created by our Executive Chef, for your special event.
 
Our Catering Manager will be glad to sit down and assist you in building a personal menu. Please contact the catering manager at (616) 632-2965 or catering@aquinas.edu.

Downloads: Catering Menu - Food Waiver

     

Space Reservation
You must first contact Aquinas College Conferencing & Event Services to reserve space on campus by calling (616) 632-2801.
 
Food/Beverage Needs
After you have the space confirmed, you will receive a reservation number. Once you have this number, you may contact Aquinas College Catering Office by calling (616) 632-2965 or email catering@aquinas.edu. You will need to provide the Catering Manager with the reservation number.
 
Payment
Payment for each event must be made in full, in advance of each event. A deposit of $1,000 along with a signed contract or confirmation letter may be required when your reservations are made. The balance is due in total seven days prior to the event along with the final count of guests. Any additional charges incurred are to be paid in full prior to the conclusion of the event. Visa or MasterCard will be accepted for payment. Checks are to be made out to Aquinas College. Aquinas College budget numbers are acceptable for payment and must be provided prior to the event.
 
Service Charge and Taxes
There will be 18% service charge and 6% sales tax added on to each special event. If your group is tax exempt, we will need your federal IRS 501C number.
 
Final Guarantee
We will need to be provided with a final guarantee count seven days prior to the event. We prepare for 5% more than guarantee and the final bill payment seven days prior will reflect the final guarantee number. If you should have additional guests on the day of the event, additional payment will be expected prior to the conclusion of the event.

     

Notice & Cancellation
A successful special event requires planning and coordination. Please choose your menu with the Catering Manager 90 days or less prior to your event. Prices will not be guaranteed prior to 90 days. In the event that notice cannot be given, we will make every effort in providing you with the service required. For events of 50 people or more, we require a minimum of 15 days notice; if we receive less than 15 days notice, there may be an additional 25% late charge.
 
If unfortunate circumstances arise that lead you to cancel your event, catering services must be notified at least thirty days prior to the event to avoid incurring dining service charges. The $1,000 deposit may be forfeited.
 
Aquinas College does not assume responsibility for lost, stolen or damaged items belonging to the event host and all guests. All items pertaining to your event must be removed at the conclusion of the event.
 
Rental and Extras
In the event that special items need to be rented, we will charge these items back at cost plus a 15% handling charge. Again, our Catering Manager will assist you in providing tables, linens, specialty china or equipment necessary for your special event.
 
Linens and table skirting will be provided for all tables related to food service. We will provide additional linens at a nominal fee. We have a selection of linens to choose from; however, if there is a need for special linen that we do not carry, the rental cost will be added to your final bill. At your request, we can provide your event with centerpieces, table accents, and décor for an additional fee. Contact the Catering Manager for more information.
 
Room Set-Up
The Aquinas College Conferencing Department can assist with all room set-up provisions, special equipment requests, and building access arrangements.
No outside food or beverage may be brought into Aquinas College, with the exception of beverage service contracts and wedding cakes. Additionally, as mandated by state health codes, no food and/or beverages remaining from your event may be removed from the premises by the host and/or guests.