Information Technology & Services at Aquinas College

Access Requirements

Network access comes in a variety of forms, including Windows Accounts (Internet and application access from Aquinas network machines), ELM Accounts (access to web-based applications such as CourseConnect and MyAQ), and Colleague Accounts (access to the College's database). The requirements for each type of account differ depending on whether the user is a student, employee, or guest of the College. This page outlines the steps necessary for network access for each type of user as well as each type of account. 

After completion of the appropriate access requirements, requests are processed on user maintenance days (Mondays, Wednesdays, and Fridays). Requests authorized and approved before noon on a user maintenance day will be processed and be ready for pickup that day after 4 p.m. Passwords are distributed online. >More information 

Please note that ELM passwords will be available but may not be active for an additional 24 hours. Requests received after noon on a user maintenance day will be available after 4 p.m. on the next user maintenance day. Please note that additional training may be required before passwords are available for Colleague Accounts (access to the College's database). 

Select one of the account types below for for specific access requirements:

Student Accounts

Windows Accounts
Campus network access is granted to all registered Aquinas students. The standard account includes: access to Windows 7 and numerous windows-based applications, personal storage space available from any network machine, and access to the Internet. The requirements are as follows:

  • Student must be registered for the current academic period. Address any questions regarding your current registration status to the Office of the Registrar (632-2866).
  • Student must agree to the Aquinas Acceptable Use Policy (AUP). Everyone using the Aquinas College Network will be required to agree to the AUP each time they login.

Windows Accounts for Student Workers
Students can gain additional rights to their Windows account when they are hired as student employees of the College. The requirements are as follows:

  • All requirements for a standard Windows account must be met.
  • Your department's Student Data Coordinator (usually your supervisor) must provide ITS with authorization for the additional access.

ELM Accounts
With the growth and popularity of the Internet, many web-based applications have been developed. Access to these various applications is handled through a unified login system called ELM (the Electronic Login Manager). Your ELM account provides access to many online applications such as E-mail, Calendar, The Moose, CourseConnect, and MyAQ, as well as AQnet.
The standard requirements for an ELM account are as follows:

  • All requirements for a standard Windows account must be met.

Colleague Accounts
When a student gains Student Worker status, his/her job may require access to Colleague, the college's database. The requirements for Colleague access are as follows:

  • All requirements for a student worker account must be met.
  • Your database access must be specifically approved by a Module Coordinator. 

The Colleague database has many sections called Modules (Financial Aid, Registrars, Student Accounts, etc.) and a coordinator who oversees each Module. This coordinator will examine your access request and decide whether or not to grant it. Access to certain areas of Colleague requires the approval of multiple coordinators. Please see your supervisor for more information. 

Employee Accounts

Windows Accounts
All Aquinas faculty and staff are eligible for a Windows account, which includes access to Windows 7 and numerous windows-based applications, an e-mail account, personal storage space available from any network machine, and Internet access. The requirements are as follows:

  • The employee must be authorized by Human Resources. ITS must receive authorization that the person is covered under one of the code of conduct handbooks (faculty or staff). Full-time faculty and full and part-time staff are authorized by the Human Resources department. Part-time (adjunct) faculty are authorized by the Academic Affairs office.
  • The requested access must come from the employee's supervisor (or department chair).
  • The employee's supervisor (or department chair) must submit a request form to ITS to indicate and authorize what the network access requirements are. An important detail to specify is whether the employee is authorized for access to the department's G-drive. In the case of part-time (adjunct) faculty, department chair authorization is only required if the instructor will require access to department-specific data (such as the department's G-drive).
  • The employee must agree to the Aquinas Acceptable Use Policy (AUP). Everyone using the Aquinas College network will be required to agree to the Acceptable Use Policy (AUP) each time they login. 

ELM Accounts
With the growth and popularity of the Internet, many web-based applications have been developed. Access to these various applications is handled through a unified login system called ELM (the Electronic Login Manager). Your ELM account provides access to many online applications such as CourseConnect and MyAQ. >More Information on ELM. 

The standard requirements for an ELM account are as follows:

  • All requirements for a standard Windows account must be met.

Colleague Accounts
Some faculty and staff positions may require access to information that is stored in the College's database, called Colleague. The access requirements for Colleague are as follows:

  • All requirements for a standard Windows account must be met. 
  • Your database access must be specifically approved by a Module Coordinator.

The Colleague database has many sections called Modules (Financial Aid, Registrar, Student Accounts, etc.) and a coordinator who oversees each Module. This coordinator will examine your access request and decide whether or not to grant it. Access to certain areas of Colleague requires the approval of multiple coordinators. Please see your supervisor for more information.

Guest Accounts

Windows Guest Login
Anyone can log in to a campus computer by logging in with the user name of aquinas and leaving the password field blank. The Guest Login allows individuals who do not have a Windows account to access the Internet, Internet-related applications, and certain network software, such as the Microsoft Office Suite and discipline-specific applications. Guest printing to network laser printers at a cost of $0.10 a page is available in the Library lab. There are no requirements which must be met prior to utilizing the Guest Login.